Facility Rentals

Thank you for your interest in renting a facility with the White Settlement ISD. WSISD is proud to partner with our community and offer state of the art facilities for use by educational, recreational, civic and social organizations and groups, when available. 

Click the link to submit a Facility Rental Request.

Insurance is required for all non-district related activities as determined by the district. An original certificate of insurance listing the certificate holder as the District and an additional insured must be submitted prior to the use of the facility. For full details on Insurance Requirements. 

Nonprofit Organizations & University Programs
Non-profit organizations and university programs may schedule the use of WSISD facilities at cost. Costs include HVAC and custodial as well as other costs associated with the event and location site.

The district’s administrative staff makes final decisions on all facility use requests.

Jana Shaw 
jlshaw@wsisd.net
Facilities Coordinator 
& Maintenance & Operations Secretary
817.367.1221 ext. 5400

Facility Rental Procedures 

• The Facilities Coordinator shall manage the rental of all District facilities including gyms and athletic facilities.
• A Rental Agreement is required for the rental of any District facilities by outside organizations. o All rental agreements must be accompanied by a Certificate of Insurance (with WSISD named as additional insured) prior to the first (1st) day of facility usage.  Some organizations may be exempt from this requirement. • An application and an indemnification and hold harmless agreement must be completed, and a copy of insurance policy as stated in the indemnification agreement must be attached.
• After the Facilities Coordinator receives the completed application and required documentation, they will verify the facility is available and enter a request for Facility Use Approval.
• The Assistant Superintendent of Business and Operations approves all applications for facility use.
• After approval from the Assistant Superintendent, the Facilities Coordinator notifies the requestor that their application has been approved. • An estimate of the charges is calculated using the Facility Use Fee Estimate form.
• The fees must be paid ten days prior to the event.
• The Facilities Coordinator is responsible for billing and collecting payments for rental of facilities.
• The superintendent may waive the facility use fees at his/her discretion.
• All rental fees shall be deposited to the District’s miscellaneous rental revenue account.
• Refunds, if any, due to overpayment by the renter shall be processed for reimbursement through the Business Office.
• District employees assigned to work in support of a rental agreement must be paid through the payroll department.
• The renter shall not be allowed to pay District employees directly with cash, check, or other method.
• All fees charged to the renter will be noted on the rental agreement.
• The District shall not rent or lease District facilities to private individuals.